Part

SUP Supervision manual

Chapter

Reporting requirements

Printed on: 06/06/2025

Rulebook at: 02/01/2015

SUP 16

Reporting requirements

SUP 16.1

Application

  • 01/12/2004

SUP 16.1.1

handbook-rule
This chapter applies to every firmwithin a category listed in column (2) of the table in SUP 16.1.3 R and in accordance with column (3) of that table.
  • 01/04/2013

SUP 16.1.2

handbook-guidance
The only categories of firm to which no section of this chapter applies are:
(1) an ICVC;
(2) an incoming EEA firm or incoming Treaty firm, unless it is:
(a) a firm of a type listed in SUP 16.1.3 R as a type of firm to which SUP 16.6, SUP 16.7A, SUP 16.9, SUP 16.12, or SUP 16.14 applies; or
(b) an insurer with permission to effect or carry out life policies;
(c) a firm with permission to establish, operate or wind up a personal pension scheme or a stakeholder pension scheme;
(3) a UCITS qualifier.
  • 31/12/2014

SUP 16.1.3

handbook-rule

Application of different sections of SUP 16(excluding SUP 16.13, SUP 16.15, SUP 16.16 and SUP 16.17)

  • 01/01/2015

SUP 16.1.4

handbook-guidance
(1) This chapter contains requirements to report to the appropriate regulator on a regular basis. These requirements include reports relating to a firm's financial condition, and to its compliance with other rules and requirements which apply to the firm. Where the relevant requirements are set out in another section of the Handbook, this chapter contains cross references. An example of this is financial reporting for insurers and friendly societies.
(2) Where such requirements already apply to a firm under legislation other than the Act, they are not referred to in this chapter. An example of this is reporting to the appropriate regulator by building societies under those parts of the Building Societies Act 1986 which have not been repealed.
(3) Requirements for individual firms reflect:
(a) the category of firm;
(b) the nature of business carried on;
(c) whether a firm has its registered office (or if it does not have a registered office, its head office) in the United Kingdom;
(d) whether a firm is an incoming EEA firm or incoming Treaty firm; and
(e) the regulated activities the firm undertakes.
  • 01/04/2013

SUP 16.1.7

handbook-guidance
Where a PRA-authorised person is required to notify or provide any information to (a) the appropriate regulator by a PRA Handbook provision and (b) the FCA by the equivalent provision in the FCA Handbook, the PRA-authorised person is expected to comply with both provisions.
  • 01/04/2013

SUP 16.2

Purpose

  • 01/12/2004

SUP 16.2.1A

handbook-guidance
(1) In order to discharge its functions under the Act, the PRA needs timely and accurate information about firms. The provision of this information on a regular basis enables the PRA to build up over time a picture of firms' circumstances and behaviour.
(2) A firm is required to deal with the PRA in an open, cooperative and timely way, and to appropriately disclose to the PRA anything relating to the firm of which the PRA would reasonably expect notice. The reporting requirements are part of the PRA's approach to amplifying these requirements by setting out in more detail the information that the PRA requires. They supplement the rules relating to information gathering and notifications to the PRA. The reports required under these rules help the PRA to monitor firms' compliance with the requirement to maintain adequate financial resources, and with other requirements and standards under the regulatory system.
  • 19/06/2014

SUP 16.3

General provisions on reporting

  • 01/12/2004

Application

SUP 16.3.1

handbook-guidance

The effect of SUP 16.1.1 R is that this section applies to every firm except:

  1. (1) an ICVC;
  2. (2) an incoming EEA firm or incoming Treaty firm, which is not:
    1. (a) a firm of a type listed in SUP 16.1.3 R as a firm to which section SUP 16.6 or SUP 16.12 applies;
    2. (b) an insurer with permission to effect or carry out life policies;
  3. (3) a UCITS qualifier.
  • 01/04/2013

Structure of the chapter

SUP 16.3.2

handbook-guidance
This chapter has been split into the following sections, covering:
(1) annual controllers reports (SUP 16.4);
(2) annual close links reports (SUP 16.5);
(3) compliance reports (SUP 16.6);
(4) [deleted]
(4A) annual report and accounts (SUP 16.7A);
(5) persistency reports (SUP 16.8);
(6) annual appointed representatives reports (SUP 16.9);
(7) Verification of standing data (SUP 16.10);
(8) product sales data reporting (SUP 16.11);
(9) integrated regulatory reporting (SUP 16.12);
(10) reporting under the Payment Services Regulations (SUP 16.13);
(11) client money and asset return (SUP 16.14);
(12) reporting under the Electronic Money Regulations (SUP 16.15).
(13) prudent valuation reporting (SUP 16.16);
(14) remuneration reporting (SUP 16.17); and
(15) AIFMD reporting (SUP 16.18).
  • 31/12/2014

SUP 16.3.3

handbook-guidance
The annual controllers, annual close links, persistency and annual appointed representatives reports sections are the same for all categories of firm to which they apply.
  • 01/04/2013

SUP 16.3.4

handbook-guidance
The compliance section isset out by category of firm, with detailed requirements set out in tables giving:
(1) a brief description of each report;
(2) the frequency with which the report is required; and
(3) the due date for submission of the report.
  • 01/04/2013

SUP 16.3.5

handbook-guidance
Further requirements about the reports, such as form and content, are set out in the sections for each category of firm, where this is appropriate. In many cases, however, it is more appropriate to provide this information by means of a separate annex; in these cases the relevant section refers to the annex.
  • 01/04/2013

How to submit reports

SUP 16.3.6

handbook-rule
A periodic report required to be submitted under this chapter, or under any other rule, must be submitted in writing in accordance with SUP 16.3.7 R to SUP 16.3.10 G, unless:
(1) a contrary intention appears; or
(2) the report is required under the listing rules.
  • 01/04/2013

SUP 16.3.7

handbook-rule
A report or data item must:
(1) give the firm reference number (or all the firm reference numbers in those cases where a report is submitted on behalf of a number of firms,as set out in SUP 16.3.25 G); and
(2) if submitted in paper form, be submitted with the cover sheet contained in SUP 16 Annex 13 R fully completed.
  • 01/04/2013

SUP 16.3.8

handbook-rule
A written report must be delivered to the appropriate regulator by one of the methods listed in SUP 16.3.9 R.
  • 01/04/2013

SUP 16.3.9

handbook-rule

Method of submission of reports (see SUP 16.3.8 R)

  • 01/04/2013

SUP 16.3.10

handbook-guidance
(1) The current published address of the FCA for postal submission of reports is:
(2) The current published address of the FCA for hand delivery of reports is:
(a)
if the firm's usual supervisory contact at the appropriate regulator is based in London, or:
(b)
if the firm's usual supervisory contact at the FCA is based in Edinburgh.
(3) The current published email address and fax number for the FCA's Central Reporting team is regulatory.reports@fca.org.uk and 020 7066 3905. The Central Reporting team does not handle general correspondence between firms and the appropriate regulator . Accordingly, firms should not make submissions to the Central Reporting team's email address or fax number other than as directed in SUP 16.3.8 R.
  • 01/04/2013

Complete reporting

SUP 16.3.11

handbook-rule
A firm must submit reports required under this chapter to the appropriate regulator containing all the information required.
  • 01/04/2013

SUP 16.3.12

handbook-guidance
SUP 15.6 refers to and contains requirements regarding the steps that firms must take to ensure that information provided to the appropriate regulator is accurate and complete. Those requirements apply to reports required to be submitted under this chapter.
  • 01/04/2013

Timely reporting

SUP 16.3.13

handbook-rule
(1) A firm must submit a report required by this chapter in the frequency, and so as to be received by the appropriate regulator no later than the due date, specified for that report.
(2) If the due date for submission of a report required by this chapter falls on a day which is not a business day, the report must be submitted so as to be received by the appropriate regulator no later than the first business day after the due date.
(3) If the due date for submission of a report required by this chapter is a set period of time after the quarter end, the quarter ends will be the following dates, unless another rule or the reporting form states otherwise:
(a) the firm's accounting reference date;
(b) 3 months after the firm's accounting reference date;
(c) 6 months after the firm's accounting reference date; and
(d) 9 months after the firm's accounting reference date.
(4) If the due date for submission of a report required by this chapter is a set period of time after the end of a half-year, a quarter, or a month, the dates will be determined by (a) or (b) below except where otherwise indicated:
(a) the firm's accounting reference date;
(b) monthly, 3 monthly or 6 months after the firm's accounting reference date, as the case may be.
  • 01/04/2013

Failure to submit reports

SUP 16.3.14

handbook-rule
(1) If a firm does not submit a complete report by the date on which it is due in accordance with the rules in, or referred to in, this chapter or the provisions of relevant legislation and any prescribed submission procedures, the firm must pay an administrative fee of £250.
(2) The administrative fee in (1) does not apply in respect of quarterly reports required to be submitted by credit unions whose liability to pay a periodic fee under FEES 4.2.1 R in respect of the A.1 activity group in FEES 4 Annex 1A and FEES 4 Annex 1B R , for the financial year prior to the due date for submission of the report, was limited to the payment of the minimum fee.
  • 01/04/2013

SUP 16.3.14A

handbook-guidance
Failure to submit a report in accordance with the rules in, or referred to in, this chapter or the provisions of relevant legislation may also lead to the imposition of a financial penalty and other disciplinary sanctions. A firm may be subject to reporting requirements under relevant legislation other than the Act, not referred to in this chapter. An example of this is reporting to the appropriate regulator by building societies under those parts of the Building Societies Act 1986 which have not been repealed (see SUP 16.1.4 G). If it appears to the appropriate regulator that, in the exceptional circumstances of a particular case, the payment of any fee would be inequitable, the appropriate regulator may reduce or remit all or part of the fee in question which would otherwise be payable (see FEES 2.3).
  • 01/04/2013

SUP 16.3.15

handbook-guidance
The appropriate regulator may from time to time send reminders to firms when reports are overdue. Firms should not, however, assume that the appropriate regulator has received a report merely because they have not received a reminder.
  • 01/04/2013

SUP 16.3.16

handbook-guidance
The firm is responsible for ensuring delivery of the required report at the by the due date. If a report is received by the appropriate regulator after the due date and the firm believes its delivery arrangements were adequate, it may be required to provide proof of those arrangements. Examples of such proof would be:
(1) "proof of posting" receipts from a UK post office or overseas equivalent which demonstrates that the report was posted early enough to allow delivery by the due date in accordance with the delivery service standards prescribed by the relevant postal authority; or
(2) recorded postal delivery receipts showing delivery on the required day; or
(3) records of a courier service provider showing delivery on the required day.
  • 01/04/2013

Change of accounting reference date

SUP 16.3.17

handbook-rule
(1) A firm must notify the appropriate regulator if it changes its accounting reference date.
(2) When a firm extends its accounting period, it must make the notification in (1) before the previous accounting reference date.
(3) When a firm shortens its accounting period, it must make the notification in (1) before the new accounting reference date.
(4) SUP 16.10.4A R to SUP 16.10.4C G (Requirement to check the accuracy of standing data and to report changes to the appropriate regulator ) apply to any notification made under (1).
  • 01/04/2013

SUP 16.3.18

handbook-guidance
SUP 16.2.1 G emphasises the importance to the appropriate regulator of timely and accurate information. The extension of a firm's accounting period to more than 15 months may hinder the timely provision of relevant and important information to the appropriate regulator. This is because many due dates for reporting to the appropriate regulator are linked to firms' accounting reference dates. Indeed, for some categories of firm, the only reports required by the appropriate regulator have due dates for submission which are linked to the firm's accounting reference date. If the extension of a firm's accounting period appears likely to impair the effectiveness of the appropriate regulator's supervisory work, the appropriate regulator may take action to ensure that it continues to receive the information it requires on a timely basis. This may include the use of any of the tools of supervision set out in SUP 1.4.5 G.
  • 01/04/2013

SUP 16.3.19

handbook-guidance
If more than one firm in a group intends to change its accounting reference date at the same time, a single notification may be given to the appropriate regulator , as described in SUP 15.7.8 G.
  • 01/04/2013

Notifications regarding financial information reporting under the EU CRR

SUP 16.3.19A

handbook-rule
(1) A firm must notify the PRA if it is required to report financial information in accordance with Article 99 (2) of the EU CRR.

[Note: Firms may use the "FINREP notification forms" that reside on this page of the Bank's website to make a notification according to SUP16.3.19A or B]
(2) A firm must notify the PRA when it ceases to report financial information in accordance with Article 99 (2) of the EU CRR.
  • 01/01/2014

SUP 16.3.19B

handbook-rule
A firm must notify the PRA if it adjusts its reporting reference dates for financial information under Article 99 of the EU CRR from the calendar year to its accounting year-end.
  • 01/01/2014

Service of Notices Regulations

SUP 16.3.22

handbook-guidance
The Financial Services and Markets Act 2000 (Service of Notices) Regulations 2001 (SI 2001/1420) contain provisions relating to the service of documents on the appropriate regulator . They do not apply to reports required under SUP 16, because of the specific rules in this section.
  • 01/04/2013

Reports from groups

SUP 16.3.25

handbook-guidance
If this chapter requires the submission of a report or data item covering a group, a single report or data item may be submitted, and so satisfy the requirements of all firms in the group. Such a report or data item should contain the information required from all of them, meet all relevant due dates and indicate all the firms on whose behalf it is submitted; if necessary a separate covering sheet should list the firms on whose behalf a report or data item is submitted. Nevertheless, the requirement to provide a report or data item, and the responsibility for the report or data item, remains with each firm in the group. However, reporting requirements that apply to a firm, by reason of the firm being a member of a financial conglomerate, are imposed on only one member of the financial conglomerate (see, for example, SUP 16.12.32 R).
  • 01/04/2013

SUP 16.3.26

handbook-guidance
Examples of reports covering a group are:
(1) the compliance reports required from banks under SUP 16.6.4 R;
(2) annual controllers reports required under SUP 16.4.5 R;
(3) annual close links reports required under SUP 16.5.4 R
(4) consolidated financial reports required from banks under SUP 16.12.5 R;
(5) consolidated reporting statements required from securities and futures firms under SUP 16.12.11 R;
(6) reporting in relation to defined liquidity groups under SUP 16.12.
  • 01/04/2013

SUP 16.4

Annual controllers report

  • 01/12/2004

Application

SUP 16.4.1

handbook-guidance
This section applies to every firm except those firms excluded from its operation by SUP 16.1.1.R and SUP 16.1.3 R.
  • 01/04/2013

SUP 16.4.2

handbook-guidance
This section may be of relevance to a directive friendly society:
(1) if it has 10 members or less;
(2) if it has a delegate voting system and has 10 delegates or less; or
(3) if it has 20 members or less and effects or carries out group insurance contracts where one person may exercise one vote on behalf of the members of a group and one vote in their private capacity; or
where a member or delegate, whether alone or acting in concert, is entitled to exercise, or control the exercise of, 10% or more of the total voting power.
  • 01/04/2013

SUP 16.4.2A

handbook-guidance
This section may be of relevance to non-directive firms.
  • 01/04/2013

SUP 16.4.3

handbook-guidance
Requirements for notifications of a change in control can be found in SUP 11 (Controllers and close links).
  • 01/04/2013

Purpose

SUP 16.4.4

handbook-guidance
A firm and its controllers are required to notify certain changes in control (see SUP 11 (Controllers and close links)). The purpose of the rules and guidance in this section is:
(1) to ensure that, in addition to such notifications, the appropriate regulator receives regular and comprehensive information about the identities of all of the controllers of a firm, which is relevant to a firm's continuing to satisfy the effective supervision threshold conditions;
(2) to implement certain requirements relating to annual reporting of controllers which must be imposed on firms under the Investment Services Directive, the Banking Consolidation Directive, the Consolidated Life Directive and the Third Non-Life Directive; and
(3) to support the regulatory functions under Part 12of the Act (Notices of acquisitions of control over UK authorised persons) (see SUP 11 (Controllers and close links)).
  • 01/04/2013

Reporting requirement

SUP 16.4.5

handbook-rule
(1) [deleted]
(2) [deleted]
(3) [deleted]
(4) [deleted]
(4A) [deleted]
(4B) [deleted]
(5) [deleted]
(6) A firm must submit annually by electronic means to the appropriate regulator the Controllers Report which contains the information specified in the form in SUP 16 Annex 37A, within four months of the firm's accounting reference date.
  • 31/12/2013

SUP 16.4.7

handbook-guidance
If a group includes more than one firm, a single annual controllers report may be submitted, and so satisfy the requirements of all firms in the group. Such a report should contain the information required from all of them, meet all relevant due dates, indicate all the firms on whose behalf it is submitted and give their firm reference numbers. Nevertheless, the requirement to provide a report, and the responsibility for the report, remain with each firm in the group.
  • 01/04/2013

SUP 16.4.9

handbook-guidance
Firms are reminded of the requirement in SUP 11.4.10 R to take reasonable steps to keep themselves informed about the identity of their controllers.
  • 01/04/2013

Exceptions: friendly societies and building societies

SUP 16.4.10

handbook-rule
If a firm is a friendly society or a building society, then it is required to submit a report under SUP 16.4.5 R only if it is aware that it has a controller.
  • 01/04/2013

SUP 16.4.11

handbook-rule
In SUP 16.4.5 R and SUP 16.4.10 R, a building society may regard a person as not being a controller if that person is exempt from the obligation to notify a change in control under The Financial Services and Markets Act 2000 (Controllers) (Exemption) Order 2009 (SI 2009/774) (see SUP 11.3.2A G (2)).
  • 01/04/2013

Exception: insurers

SUP 16.4.12

handbook-rule
An insurer need not submit a report under SUP 16.4.5 R to the extent that the information has already been provided to the appropriate regulator under IPRU(INS) 9.30R (Additional information on controllers).
  • 01/04/2013

SUP 16.5

Annual Close Links Reports

  • 01/12/2004

Application

SUP 16.5.1

handbook-guidance
This section applies to every firm listed in SUP 11.1.1 R (1) to SUP 11.1.1 R (6), except those firms excluded from its operation by SUP 16.1.1 R and SUP 16.1.3 R or which have elected to report on a monthly basis in accordance with SUP 11.9.5 R.
  • 01/04/2013

Purpose

SUP 16.5.2

handbook-guidance
A firm is required to notify the appropriate regulator of changes to its close links (see SUP 11.9). The effective supervision threshold conditions provide that, if a firm has close links with another person, the matters which are relevant in determining whether a firm satisfies the condition of being capable of being effective supervised include:
(1) the nature of the relationship between the firm and that person;
(2) whether those links or that relationship are likely to prevent the appropriate regulator's effective supervision of the firm; and
(3) if the person is subject to the laws, regulations or administrative provisions of a territory which is not an EEA State, whether those foreign provisions, or any deficiency in their enforcement, would prevent the appropriate regulator's effective supervision of the firm.
  • 01/04/2013

SUP 16.5.3

handbook-guidance
The purposes of the rules and guidance in this section are:
(1) to ensure that, in addition to such notifications, the appropriate regulator receives regular and comprehensive information about the identities of all persons with whom a firm has close links, which is relevant to a firm's continuing to satisfy the effective supervision threshold conditions and to the protection of consumers; and
(2) to implement certain requirements relating to the provision of information on close links which must be imposed on firms under the 'Post-BCCI Directive'.
  • 01/04/2013

Report

SUP 16.5.4

handbook-rule
(1) [deleted]
(2) [deleted]
(3) [deleted]
(4) [deleted]
(5) [deleted]
(6) A firm must submit a report to the appropriate regulator annually by completing the Close Links Annual Report in SUP 16 Annex 36A which must be sent electronically to the appropriate regulator within four months of the firm'saccounting reference date.
  • 31/12/2013

SUP 16.5.4A

handbook-rule
If a group includes more than one firm, a single close links notification may be made by completing the Annual Close Links Report and so satisfy the notification requirement for all firms in the group. Nevertheless, the requirement to notify, and the responsibility for notifying, remains with each firm in the group.
  • 31/12/2013

SUP 16.5.6

handbook-guidance
If a group includes more than one firm, a single annual close links report may be submitted and so satisfy the requirements of all firms in the group. Such a report should contain the information required from all of them, meet all relevant due dates, indicate all the firms on whose behalf it is submitted and give their firm reference numbers. Nevertheless, the requirement to provide a report, and the responsibility for the report, remain with each firm in the group.
  • 01/04/2013

SUP 16.5.8

handbook-rule
If a firm is an unincorporated friendly society, then it is only required to submit a report under SUP 16.5.4 R if it is aware that it has close links.
  • 01/04/2013

SUP 16.6

Compliance reports

  • 01/12/2004

Application

SUP 16.6.1

handbook-guidance
The effect of SUP 16.1.1 R is that this section applies to every firm within a category listed in the left hand column of the table in SUP 16.6.2 G.
  • 01/04/2013

SUP 16.6.2

handbook-guidance

Applicable provisions of this section (see SUP 16.6.1 G)

  • 23/07/2013

Purpose

SUP 16.6.3B

handbook-guidance
The PRA performs part of its supervision work by reviewing and analysing information about firms' records of compliance with prudential requirements and standards. The type of report the PRA requires will vary, depending on the type of business a firm undertakes. This information helps the PRA to determine whether a firm is complying with the requirements applicable to its business, and what procedures it is operating to ensure its compliance.
  • 01/04/2013

Banks

SUP 16.6.4

handbook-rule
A bank must submit compliance reports to the appropriate regulator in accordance with SUP 16.6.5 R.
  • 01/04/2013

SUP 16.6.5

handbook-rule

Compliance reports from a bank (see SUP 16.6.4 R)

  • 01/04/2013

SUP 16.10

Verification of standing data

  • 01/04/2005

Application

SUP 16.10.1

handbook-guidance
The effect of SUP 16.1.1 R is that this section applies to every firm except:
(1) an ICVC; or
(2) a UCITS qualifier; or
(2A) an AIFM qualifier; or
(3) a credit union; or
(4) a dormant account fund operator.
  • 28/02/2014

Purpose

SUP 16.10.2

handbook-guidance
Standing data is used by the appropriate regulator :
(1) to ensure that a firm is presented with the correct regulatory return when it seeks to report electronically;
(2) in order to communicate with a firm;
(3) as the basis for some sections of the Financial Services Register; and
(4) in order to carry out thematic analysis across sectors and groups of firms.
  • 01/04/2013

SUP 16.10.3

handbook-guidance
In view of the importance attached to standing data, and the consequences which may result if it is wrong, this section provides the framework for a firm to check and correct it.
  • 01/04/2013

Requirement to check the accuracy of standing data and to report changes to the appropriate regulator

SUP 16.10.4

handbook-rule
(1) Within 30 business days of its accounting reference date, a firm must check the accuracy of its standing data through the relevant section of the appropriate regulator's website.
(2) [paragraph suspended by FSA 2004/79]
(3) If any standing data is incorrect, the firm must submit the corrected standing data to the appropriate regulator, using the appropriate form set out in SUP 15 Ann 3 and in accordance with SUP 16.10.4A R.
  • 01/04/2013

SUP 16.10.4-A

handbook-rule
The form referred to in SUP 16.10.4 R is the Standing Data Form referred to in Notifications 10.2 of the PRA Rulebook.
  • 19/06/2014

SUP 16.10.4A

handbook-rule
  1. (1) A firm other than:
    1. (a) a credit union; or
    2. (b) an FCA-authorised person with permission to carry on only credit-related regulated activity;
  2. must submit any corrected standing data under SUP 16.10.4R (3) online at the appropriate regulator's website using the ONA system.
  3. (2) A credit union or a firm with permission to carry on only credit-related regulated activity must submit any corrected standing data under SUP 16.10.4R (3) to static.data@fca.org.uk or via post or hand delivery to the FCA marked for the attention of the 'Static Data team'.
  4. (3) Where a firm is obliged to submit corrected standing data online under (1), if the FCA's information technology systems fail and online submission is unavailable for 24 hours or more, until such time as facilities for online submission are restored, a firm must submit its corrected standing data to static.data@fca.org.uk or via post or hand delivery to the FCA marked for the attention of the 'Static Data team'.
  • 01/04/2014

SUP 16.10.4B

handbook-guidance
If the FCA's information technology systems fail and online submission is unavailable for 24 hours or more, the FCA will endeavour to publish a notice on its website confirming that online submission is unavailable and that the alternative methods of submission set out in SUP 16.3.9 R should be used.
  • 01/04/2013

SUP 16.10.4C

handbook-guidance
Where SUP 16.10.4AR (3) applies to a firm, GEN 1.3.2 R (Emergency) does not apply.
  • 01/04/2013

SUP 16.10.5

handbook-guidance
The standing data is made available to the firm when the firm logs into the appropriate section of the appropriate regulator's website. The firm should check the standing data and send any corrections to the appropriate regulator . The appropriate regulator's preferred method of receiving corrections to standing data is by the online forms available at the appropriate regulator's website.
  • 01/04/2013

SUP 16.10.6

handbook-guidance
A firm may check, and submit corrections to, its standing data more frequently than annually.
  • 01/04/2013

SUP 16.12

Integrated Regulatory Reporting

  • 01/01/2008

Application

SUP 16.12.1

handbook-guidance

The effect of SUP 16.1.1 R is that this section applies to every firm carrying on business set out in column (1) of SUP 16.12.4 R except:

  1. (1) an incoming EEA firm with permission for cross border services only;
  2. (1A) an incoming EEA firm in relation to its carrying on of bidding in emissions auctions;
  3. (2) an oil market participant that is not subject to the requirements of IPRU(INV) Chapter 3;
  4. (3) an authorised professional firm (other than one that must comply with IPRU(INV) 3, 5 or 13 in accordance with IPRU(INV) 2.1.4R,or that is a CASS debt management firm, where SUP 16.12.4 R will apply in respect of the business the firm undertakes), which must (unless it is within (3A)) comply with SUP 16.12.30 R SUP 16.12.31 R;
  5. (3A) an authorised professional firm if the only regulated activity it carries on is credit-related regulated activity as a non-mainstream regulated activity; and
  6. (4) a financial conglomerate, which must comply with SUP 16.12.32 R: firms that are members of a financial conglomerate will have their own reporting requirements under SUP 16.12.32 R.
  • 01/04/2014

Purpose

SUP 16.12.2

handbook-guidance
  1. (1) Principle 4 requires firms to maintain adequate financial resources. The Interim Prudential sourcebooks, BIPRU, GENPRU and IFPRU set out the appropriate regulator's detailed capital adequacy requirements. By submitting regular data, firms enable the appropriate regulator to monitor their compliance with Principle 4 and their prudential requirements.
  2. (2) The data items submitted help the appropriate regulator analyse firms' financial and other conditions and performance and to understand their business. By means of further collation and review of the data which the data items provide, the appropriate regulator also uses the data items to identify developments across the financial services industry and its constituent sectors.
  3. (3) The requirements in this section differ according to a firm's regulated activity group (RAG), as different information is required to reflect different types of business. Standard formats are used for reporting, to assist compatibility between firms which carry on similar types of business. Timely submission is important to ensure the appropriate regulator has up-to-date information.
  • 01/01/2014

Reporting requirement

SUP 16.12.3

handbook-rule
(1) Any firm permitted to carry on any of the activities within each of the RAGs set out in column (1) of the table in SUP 16.12.4 R must:
(a)
(i) unless (ii) or (iii) applies, submit to the appropriate regulator the duly completed data items or other items applicable to the firm as set out in the provision referred to in column (2) of that table;
(ii) unless (iii) applies, where a firm is required to submit completed data items for more than one RAG, that firm must only submit the data item of the same name and purpose in respect of the lowest numbered RAG applicable to it, RAG 1 being the lowest and RAG12 the highest;
(iii) where a firm is, but for this rule, required to submit data items for more than one RAG and this includes the submission of data items in respect of fees, the FOS or FSCS levy, or threshold conditions, that firm must only submit these data items if they belong to the lowest numbered of the RAGs applicable to it;
(iv) in the case of a non-EEA bank, or an EEA bank (whether or not it has permission for accepting deposits) other than one with permission for cross border services only, any data items submitted should, unless indicated otherwise, only cover the activities of the branch operation in the United Kingdom;
in the format specified as applicable to the firm in the provision referred to in column (2);
(b) submit this information at the frequency and in respect of the periods set out in the provision referred to in column (3); and
(c) submit this information by the due date referred to in the provision referred to in column (4).
(2) Unless (3) applies, any data item in (1) must be submitted by electronic means made available by the appropriate regulator;
(3) Paragraph(2) does not apply to:
(a) credit unions solely in relation to the reporting requirement for RAG 1 activities where the following submission methods apply:
(i) Post to the Bank of England for postal submission:
Regulatory Data Group
Statistics and Regulatory Data Division (HO5 A-B)
Bank of England
Threadneedle Street
London
EC2R 8AH
(ii) Leaving the report marked for the attention of "Regulatory Data Group, Statistics and Regulatory Data Division (HO 5 A-B) at the Bank of England, Threadneedle Street, London, EC2R 8AH, and obtaining a dated receipt
(iii) Electronic mail
(CreditUnionReporting@BankofEngland.co.uk) or fax (020 7601 3334) to the Regulatory Data Group of the Bank of England
(iv) Online submission via the appropriate systems accessible from the appropriate regulator's website;
(aa) data item CCR008 from RAG 12 , where SUP 16.3.6 R to SUP 16.3.10 G will apply; (FCA Handbook only)
(b) firms in RAG 2 in relation to the reporting requirements for RAG 2 activities; and
(c) those data items specified as "No standard format", where SUP 16.3.6 R to SUP 16.3.10 G will apply.
(4) A firm that is a member of a financial conglomerate must also submit financial reports as required by SUP 16.12.32 R.
  • 02/01/2015

SUP 16.12.3A

handbook-guidance
The following is designed to assist firms to understand how the reporting requirements set out in this chapter operate when the circumstances set out in SUP 16.12.3R (1)(a)(ii) apply.
(1) Example 1
A UK designated investment firm that undertakes activities in both RAG3 and RAG 7
Overlaying the requirements of RAG 3 ( data items ) with the requirements of RAG 7 shows the following: From this, the additional reports that are required are:
(a) [deleted]
(b) Professional indemnity insurance, where RAG 7 firms complete Section E of the RMAR, and therefore a RAG3 firm should complete that;
(c) [deleted]
(d) Training and competence data, where RAG3 firms should also complete Section G of RMAR;
(e) Conduct of business data, where RAG3 firms should complete Section H of RMAR.
(f) [deleted]
(g) [deleted]
The reporting frequency and submission times for items (b), (d) and (e) above are then derived from the rules applicable to firms in SUP 16.12.23 R and SUP 16.12.224 R. Threshold conditions and fees and levies reports do not need to be submitted as they are not required under the lowest numbered of the two RAGs in this example, see SUP 16.12.3R (1)(a)(iii).
(2) Example 2
A UK bank that is not a FINREP firm in RAG 1 that also carries on activities in RAG 5
Again, overlaying the RAG 1 reporting requirements with the requirements for a RAG 5 firm gives the following : In this case, it is more obvious that the firm's reporting requirement in RAG 1 is not all the data items listed above. However, for the purposes of this exercise, it is the list of potential data items that is important. Thus comparing RAG 1 with RAG 5, the additional reporting requirements are:
(a) Lending - Business flow and rates, where Section D MLAR is required;
(b) Residential Lending to individuals - New business profile, where Section E MLAR is required;
(c) Lending - Arrears analysis, where Section F MLAR is required;
(d) Mortgage administration - Business profile, where Section G MLAR is required;
(e) Mortgage Administration - Arrears analysis, where Section H MLAR is required
(f) Analysis of loans to customers, where section A3 of MLAR is required
(g) Provisions analysis, where Section B2 of MLAR is required; and
Fees and levies are not applicable as they are not required to be submitted under the lowest numbered RAG in this example. The reporting frequency and submission times for items (a) to (g) above are then derived from the rules applicable to RAG 5 firms in SUP 16.12.18 R.
  • 01/01/2014

SUP 16.12.3B

handbook-guidance
Firms' attention is drawn to SUP 16.3.25 G regarding a single submission for all firms in the group.
  • 01/04/2013

SUP 16.12.4

handbook-rule
Table of applicable rules containing data items, frequency and submission periods
  • 22/07/2014

SUP 16.12.4A

handbook-guidance
RAG 1 includes an incoming EEA firm exercising a BCD right through a UK branch.
  • 01/04/2013

Group liquidity reporting

SUP 16.12.4B

handbook-guidance
Reporting at group level for liquidity purposes by firms falling within BIPRU 12 (Liquidity) is by reference to defined liquidity groups. Guidance about the different types of defined liquidity groups and related material is set out in SUP 16 Annex 26 (Guidance on designated liquidity groups in SUP 16.12.
  • 01/04/2013

Regulated Activity Group 1

SUP 16.12.5

handbook-rule
The applicable data items and forms or reports referred to in SUP 16.12.4R are set out according to firm type in the table below:
  • 31/12/2014

SUP 16.12.6

handbook-rule
The applicable reporting frequencies for submission of data items and periods referred to in SUP 16.12.5 R are set out in the table below according to firm type. Reporting frequencies are calculated from a firm's accounting reference date, unless indicated otherwise.
  • 31/12/2014

SUP 16.12.7

handbook-rule
The applicable due dates for submission referred to in SUP 16.12.4 R are set out in the table below. The due dates are the last day of the periods given in the table below following the relevant reporting frequency period set out in SUP 16.12.6 R, unless indicated otherwise.
  • 31/12/2014

Regulated Activity Group 2.1

SUP 16.12.8

handbook-rule
(1) The financial reporting requirements for RAG 2.1 activities for insurers, excluding friendly societies, are set out in IPRU(INS).
(2) The financial reporting requirements for RAG 2.1 activities for friendly societies are set out in IPRU(FSOC).
(3) A UK insurance special purpose vehicle must submit a copy of its annual audited financial statements within 3 months of its accounting reference date, but the report is only required if it was audited as a result of a statutory provision other than under the Act.
  • 01/04/2013

Regulated Activity Group 3

SUP 16.12.10

handbook-rule
(1) SUP016.12.11 R to SUP 16.12.13 R do not apply to:
(a) a lead regulated firm (except in relation to data items 47 to 55 (inclusive));
(b) an OPS firm;
(c) a local authority;
(d) a service company.
(2) A PRA lead regulated firm and an OPS firm must submit a copy of its annual report and audited accounts within 80 business days from its accounting reference date.
(3) A PRA service company must submit a copy of its annual audited financial statements within 6 months from its accounting reference date. However, the firm need only submit this if the report was audited as a result of a statutory provision other than the Act.
  • 31/12/2014

SUP 16.12.11B

handbook-rule
The applicable data items referred to in SUP 16.12.4 R for UK designated investment firms are set out below:
  • 01/01/2014

SUP 16.12.12A

handbook-rule
The applicable reporting frequencies for data items referred to in SUP 16.12.4 R are set out in the table below. Reporting frequencies are calculated from a firm's accounting reference date, unless indicated otherwise.
  • 01/01/2014

SUP 16.12.13A

handbook-rule
The applicable due dates for submission referred to in SUP 16.12.4 R are set out in the table below. The due dates are the last day of the periods given in the table below following the relevant reporting frequency period set out in SUP 16.12.12A R, unless indicated otherwise.
  • 01/01/2014

Regulated Activity Group 4

SUP 16.12.15B

handbook-rule
The applicable data items referred to in SUP 16.12.4 R for UK designated investment firms are set out below:
  • 01/01/2014

SUP 16.12.16A

handbook-rule
The applicable reporting frequencies for data items referred to in SUP 16.12.15B R are set out in the table below. Reporting frequencies are calculated from a firm's accounting reference date, unless indicated otherwise.
  • 01/01/2014

SUP 16.12.17A

handbook-rule
The applicable due dates for submission referred to in SUP 16.12.4 R are set out in the table below. The due dates are the last day of the periods given in the table below following the relevant reporting frequency period set out in SUP 16.12.16A, unless indicated otherwise.
  • 01/01/2014

Regulated Activity Group 7

SUP 16.12.22C

handbook-rule
The applicable data items referred to in SUP 16.12.4 R for UK designated investment firms are set out in the table below:
  • 01/01/2014

SUP 16.12.23

handbook-rule
The applicable reporting frequencies for data items referred to in SUP 16.12.22A R are set out in the table below. Reporting frequencies are calculated from a firm's accounting reference date, unless indicated otherwise.
  • 01/01/2014

SUP 16.12.24

handbook-rule
The applicable due dates for submission referred to in SUP 16.12.4 R are set out in the table below. The due dates are the last day of the periods given in the table below following the relevant reporting frequency period set out in SUP 16.12.23 R, unless indicated otherwise.
  • 31/12/2014

Regulated Activity Group 8

SUP 16.12.25C

handbook-rule
The applicable data items referred to in SUP 16.12.4 R are set out in the table below:
  • 01/01/2014

SUP 16.12.26A

handbook-rule
The applicable reporting frequencies for data items referred to in SUP 16.12.25C R are set out in the table below. Reporting frequencies are calculated from a firm's accounting reference date, unless indicated otherwise.
  • 01/01/2014

SUP 16.12.27A

handbook-rule
The applicable due dates for submission referred to in SUP 16.12.4 R are set out in the table below. The due dates are the last day of the periods given in the table below following the relevant reporting frequency period set out in SUP 16.12.26 R, unless indicated otherwise.
  • 01/01/2014

Financial conglomerates

SUP 16.12.32

handbook-rule
(1) A firm that is a member of a financial conglomerate must submit financial reports to the appropriate regulator in accordance with the table in SUP 16.12.33 R if:
(a) it is at the head of a UK-regulated EEA financial conglomerate; or
(b) its Part 4A permission contains a relevant requirement.
(2) In (1)(b), a relevant requirement is one which:
(a) applies SUP 16.12.33 R to the firm; or
(b) applies SUP 16.12.33 R to the firm unless the mixed financial holding company of the financial conglomerate to which the firm belongs submits the report required under this rule (as if the rule applied to it).
  • 01/04/2013

SUP 16.12.33

handbook-rule
Financial reports from a member of a financial conglomerate (see SUP 16.12.32 R)
  • 03/03/2014

SUP 16.16

Prudent valuation reporting

  • 30/06/2012

Application

SUP 16.16.1

handbook-rule
This section applies to a UK bank, a UK designated investment firm or a full-scope IFPRU investment firm which meets the condition in SUP 16.16.2 R.
  • 01/01/2014

SUP 16.16.2

handbook-rule
The condition referred to in SUP 16.16.1 R is that, on its last accounting reference date, the firm had balance sheet positions measured at fair value which, on a gross basis (the sum of the absolute value of each of the assets and liabilities), exceeded £3 billion.
  • 01/04/2013

Purpose

SUP 16.16.3

handbook-guidance
(1) The purpose of this section is to set out the requirements for a firm specified in SUP 16.16.1 R to report the outcomes of its prudent valuation assessments to the appropriate regulator and to do so in a standard format.
(2) The purpose of collecting this data on the prudent valuation assessments made by a firmis to assist the appropriate regulator in assessing the capital resources of firms, to enable the appropriate regulator to gain a wider understanding of the nature and sources of measurement uncertainty in fair-valued financial instruments, and to enable comparison of the nature and level of that measurement uncertainty across firms and over time.

[Note: articles 24 and 105 of the EU CRR]
  • 01/01/2014

Reporting requirement

SUP 16.16.4

handbook-rule
(1) A firm to which this section applies must submit to the appropriate regulator quarterly (on a calendar year basis and not from a firm's accounting reference date), within six weeks of each quarter end, a Prudent Valuation Return in respect of its fair-value assessments in the format set out in SUP 16 Annex 31A.
(2) A PRA-authorised person to which this section applies must submit the report via electronic mail to prudentvaluationreturns@bankofengland.co.uk or via post or hand delivery to Regulatory Data Group, Statistics and Regulatory Data Division (HO5 A-B), Bank of England, Threadneedle Street, London EC2R 8AH; or via fax to the Regulatory Data Group of the Bank of England (020 7601 3334)
  • 01/01/2014

SUP 16.16.5

handbook-rule
Where a firm to which SUP 16.16.4 R applies is a member of a consolidation group , the firm must comply with SUP 16.16.4 R:
(1) on an individualconsolidation basis if the firm has an individual consolidation permission, or on an unconsolidated basis if the firm does not have an individual consolidation permission; and
(2) separately, on the basis of the consolidated financial position of the consolidation group. (Firms' attention is drawn to SUP 16.3.25 G regarding a single submission for all firms in the group.)
  • 01/01/2014

SUP 16 Annex 13

Return cover sheet

  • 01/12/2004

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:

Return Cover Sheet - Forms/sup/sup_chapter16_annex13r_20130401.pdf
  • 01/04/2013

SUP 16 Annex 14

Quarterly and annual returns for Credit Unions

  • 01/12/2004

handbook-rule
  • 10/10/2013

SUP 16 Annex 15

Notes on completing the quarterly and annual returns for Credit Unions

  • 01/12/2004

handbook-guidance

This annex consists only of one or more forms.

Notes on completing the Quarterly Return (CQ) for credit unions, including notes on completing the supplementary analysis of the CQ

Notes on completing the Annual Return (CY) for credit unions, including notes on completing the supplementary analysis of the CY

  • 10/10/2013

SUP 16 Annex 16A

Standing data (See SUP 16.10.4 R)

  • 01/04/2005

SUP 16 Annex 16A.1

handbook-rule
A: Communications with a firm

1. Name of the firm
2. Trading name(s) of the firm
3.
4. Registered office
5. Principal place of business
6. Website address
7. Complaints contact and complaints officer
8. The name and email address of the primary compliance contact

B: Information about a firm on the Financial Services Register
9.
10.
11.

C: Other information about a firm
12.
13.
14. Name and address of firm's auditor
15.
16. Accounting reference date
17. Locum
  • 01/04/2013

SUP 16 Annex 19A

Mortgage Lenders & Administrators Return ('MLAR')

  • 31/12/2013

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:

Mortgage Lenders and Administrators Return ('MLAR') - Forms/sup/sup_Chapter16_annex19ar_20150101.pdf
  • 01/01/2015

SUP 16 Annex 19B

Notes for completion of the Mortgage Lenders & Administrators Return ('MLAR')

  • 31/12/2013

handbook-guidance
This annex consists only of one or more forms. Forms are to be found through the following address:
Notes for Completion of the Mortgage Lenders and Administrators Return ('MLAR') Forms/sup/sup_chapter16_annex19bg_20150101.pdf
  • 01/01/2015

SUP 16 Annex 24

Data items for SUP 16.12

  • 06/01/2010

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:
Data items for SUP 16.12 SUP Chapter 16 Annex 24 R
  • 22/07/2014

SUP 16 Annex 25A

Guidance notes for data items in SUP 16 Annex 24R

  • 01/01/2014

handbook-guidance
This annex consists only of one or more forms. Forms are to be found through the following address:
Guidance notes for data items in SUP 16 Annex 24R - Forms/sup/SUP16_Annex25A.pdf
  • 01/01/2014

SUP 16 Annex 26

Guidance on designated liquidity groups in SUP 16.12

  • 01/12/2009

handbook-guidance
  • 01/04/2013

SUP 16 Annex 31A

Prudent Valuation Return

  • 30/06/2012

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:

Prudent Valuation Return - SUP 16 Annex 31AR
  • 01/04/2013

SUP 16 Annex 31B

Guidance notes for data items in SUP 16 Annex 31AR

  • 30/06/2012

handbook-guidance
This annex consists only of one or more forms. Forms are to be found through the following address:

Guidance notes for data items in SUP 16 Annex 31AR - SUP 16 Annex 31BG
  • 01/01/2014

SUP 16 Annex 32

Bidding in emissions auctions return

  • 27/07/2012

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:

Bidding in emissions auctions return - SUP 16 Annex 32 R
  • 01/04/2013

SUP 16 Annex 35A

Close Links Monthly Report

  • 01/03/2014

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:

SUP 16 Annex 35AR
  • 01/03/2014

SUP 16 Annex 35B

Guidance notes for completion of the close links monthly report in SUP 16 Annex 35AR

  • 01/03/2014

handbook-guidance
This annex consists only of one or more forms. Forms are to be found through the following address:

SUP 16 Annex 35BG
  • 01/03/2014

SUP 16 Annex 36A

Close Links Annual Report

  • 31/12/2013

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:
SUP 16 Annex 36AR
  • 31/12/2013

SUP 16 Annex 36B

Guidance notes for completion of close links annual report in SUP 16 Annex 36AR

  • 31/12/2013

handbook-guidance
This annex consists only of one or more forms. Forms are to be found through the following address:
SUP 16 Annex 36BG
  • 31/12/2013

SUP 16 Annex 37A

Controllers Report

  • 31/12/2013

handbook-rule
This annex consists only of one or more forms. Forms are to be found through the following address:
SUP 16 Annex 37AR
  • 31/12/2013

SUP 16 Annex 37B

Guidance notes for completion of controllers report in SUP 16 Annex 37AR

  • 31/12/2013

handbook-guidance
This annex consists only of one or more forms. Forms are to be found through the following address:
SUP 16 Annex 37BG
  • 31/12/2013